1. The lessees will be responsible during the course of the let for the proper conduct of the let and shall be liable for and shall indemnify the Association in respect of (a) any damage caused on the premises and/or to the furnishings, fittings, equipment and others contained in, or in part of, the premises arising from, or during the course of the let and the cost of repairing such damage, and (b) any damage to the property or any person or injury caused to any person arising from, or during the course of the let. Any damage to the premises, fittings or equipment found prior to the commencement of the let must be reported to the caretaker before the commencement of the let.
2. The Association will not be liable for any damage to, or loss of property brought to, or left in, the premises or for any injury to any person, arising out of the let.
3. The lessee will use the premises solely for the purpose(s) stated in the let and will ensure that the premises are left in a clean, neat and tidy condition. If, as a consequence of the use of the premises, cleaning is required, this will be carried out by the Caretaker and the lessee will meet the cost thereof.
4. The lessee will name one of their number who will be the “responsible person” in respect of the let.
5. When a let of the premises is authorised which includes the use of specialist sports equipment, the lessees will be responsible for any activities carried out in the premises and will ensure that there is in attendance throughout the duration of the let, a person with appropriate experience and qualifications as set out in the guidelines for the use of sports and recreational complexes. If the lessee wishes to use the equipment which is the property of the Association they should ask for this in the application for the let.
6. The lessees are responsible for ensuring compliance with any emergency regulation or special or any other regulations in force for the time being. The lessees will familiarise themselves with the Association’s fire regulations relating to the premises in order that they will be able to take the appropriate action in the event of a fire alarm occurring during the course of the let. All exits from the premises must be kept clear of obstruction.
7. If permission is given by the Association for there to be alcohol at a social function, the lessees will ensure that (i) the lessees have obtained and have in force the necessary permissions by the licensing authority and (ii) no breach of the conditions of such permissions is allowed to occur.
8. If required by the Association the lessees shall wear footwear which is considered by the Association to be appropriate.
9. Authorised officials of the Association shall be entitled, in the course of their duty, to have free access at all times, to the premises let.
10. There is reserved to the Association any time and without reason given, the right to cancel any let in respect of any occasion or to terminate the let. The Association shall refund any charges paid and not due by reason of such cancellation or termination.
11. Unless at least three working days’ notice of cancellation is given by the lessees, then the lessees will be deemed to have forfeited the fee for the hiring of the premises.
12. The lessees shall ensure that the number of persons admitted to the premises does not exceed the number for which the premises are licensed.
13. The Association does not warrant that the premises are suitable for any particular use. The lessees shall provide the necessary doorkeepers and attendants in connection with their occupation of the premises, and shall arrange that efficient control is provided at all doorways leading to and from the premises, and at other places within the premises which may be necessary so as to ensure that free egress by the various exits may be maintained during the occupation.
14. 1 The non-commercial rate applies to
a) organised groups and clubs run for children (i.e. below age 17) and including children’s parties.
b) adult voluntary groups where there is no paid instructor.
14.2 The commercial rate applies to all other groups.
15. For the avoidance of doubt the following definitions shall apply to these conditions:
“The Association” means the Kiltarlity Hall Association.
“The Organisation/Club” means the Organisation/Club granted the let.
“Let” means where a charge is made for the use of the premises, a lease in respect of each occasion on which the premises may be used. “Lessees” mean:
(a) The organisation/club, and
(b) The authorised office bearer who applied for
the let, and
(c) the responsible person.
All bound jointly and severally. This means that the authorised office bearer and the responsible person
are personally bound to ensure compliance with these conditions and may be held liable for any claim arising from the let.
“The Premises” mean the premises of let.
Additional Conditions (COVID-19 Restrictions)
1. Surface Cleaning:
a. Hall Users will be responsible for ensuring door handles, push-plates, light switches, toilet flush & seat, and taps are wiped down with alcohol-based sanitiser and paper towels. This cleaning must be carried out BEFORE AND AFTER your let. Time has been allocated for this – see 4a below.
2. Social Distancing:
a. If the let requires queuing, either inside or outside the hall, then 2-metre distancing must be maintained.
b. Activities should be planned so that 2-metre separation of participants can be maintained so far as is reasonably practicable.
c. Where people are likely to be coming and going simultaneously during the let, then the stage fire door should be used as an exit to avoid users passing on the entrance ramp.
3. Food and Drink:
a. All food and drink to be consumed during the let must be brought to, and removed from the hall. The kitchen will not be available for use, unless specific permission has been given when the let booking has been approved.
4. Intervals between Bookings:
a. A minimum 30 minutes will be allocated between each booking. 15 minutes will be added before and 15 minutes after your booked session. These times are for preparing before & clearing away afterwards, and only those involved in cleaning etc. should be in the hall at these times. This additional 30 minutes will NOT be charged as part of your let.
5. Briefing of Participants:
a. You must ensure all participants are briefed on the above additional requirements.
6. Kiltarlity Hall Association Responsibilities:
a. The Hall Association will provide disposable paper towels, surface disinfectant spray, and hand sanitiser. A cleaning contractor will be engaged to provide periodic thorough cleaning of the areas in use.
7. Changes to Conditions of Let:
a. The Hall Association may make any changes to these conditions if there is a significant change in circumstances. This includes the imposition, or lifting of, restrictions by the Scottish Government.